Procurement objective
This buying note is for quality, inspection and procurement teams. The RFQ should control traceable supply where heat, lot or batch identity is contractually required. A supplier response is usable only when offered specification, quantity, documentation, lead time and exclusions are confirmed line by line.
Technical specification schedule
| Control point | RFQ requirement | Acceptance evidence |
|---|---|---|
| Product definition | Material grade, heat or lot number, manufacturer and test scope | Supplier compliance or deviation against each line |
| Quantity | Required quantity, unit, spare factor and acceptable split | Dispatch-ready quantity and balance lead time |
| Quality documents | MTC or COC matched to purchase-order line and package mark | Document reference matched to product, heat, lot or batch |
| Commercial basis | Price documentation and third-party inspection separately | Written unit rate, taxes, freight, validity and payment terms |
| Logistics | Do not mix traceable and commercial-grade stock in one package | Packing list, transporter handover and receiving contact |
Supplier-first control sequence
Before quotation
- Issue one controlled BOM or RFQ revision with no duplicate line items.
- State whether alternatives are prohibited, pre-approved or subject to technical review.
- Separate mandatory certificates from documents requested only for reference.
Before purchase order
- Resolve every deviation in writing.
- Confirm available quantity separately from made-to-order or on-request quantity.
- Freeze delivery location, unloading window and consignee details.
Before dispatch
- Reconcile package count to the final order.
- Verify identification marks remain readable after packing.
- Record vehicle/transporter details and release time.
Catalog cross-reference
Current catalog reference: Welding Consumables — Sourcing on Request. The linked page is a sourcing reference; the written quotation remains the controlling document for specification, price and availability.
Bharuch dispatch request
Send the controlled BOM, technical specification, quantity, required documents, destination pin code and delivery deadline. Contact Ranuja Trading for Bharuch Warehouse Dispatch and request a line-item compliance and availability response.
